TEAM TREASURERS / 2026 - 2027
Welcome to the Team Treasurer page! The Team Treasurer plays an important role in helping teams have a smooth and successful season by keeping track of team funds, expenses, and the approved budget.
We're here to help make the financial side of team management as simple as possible. You'll find the key resources and information you need throughout the season right here.
We're here to help make the financial side of team management as simple as possible. You'll find the key resources and information you need throughout the season right here.
IMPORTANT DATES
| DATE | EVENT | ADDITIONAL DETAILS |
| OCT 1 | Request for Bank Account Authorization Letter | Send an email to: admin@southwesthockey.ca |
| OCT 10 | Scotiabank Team Account Set-Up - Opportunity #1 | 10:00 AM - 3:00 PM, Senators Meeting Room, Cardel Rec South |
| OCT 13 | Southwest Hockey TEAM TREASURER MEETING (U7 to U18) | 7:00 PM - 9:00 PM, Canadiens Meeting Room, Cardel Rec South |
| OCT 17 | Scotiabank Team Account Set-Up - Opportunity #2 | 10:00 AM - 3:00 PM, Senators Meeting Room, Cardel Rec South |
| OCT 31 | Team Cash Calls Due to the Team | Ensure the Cash Call Policy has been reviewed and completed |
| NOV 1 | Approved Budget (75% of Parents/Guardians) Due | Send approved budget to: financial@southwesthockey.ca |
| NOV 30 | Monthly Update: Budget / Account Screenshots | Send update to your team & financial@southwesthockey.ca |
| DEC 30 | Monthly Update: Budget / Account Screenshots | Send update to your team & financial@southwesthockey.ca |
| JAN 30 | Monthly Update: Budget / Account Screenshots | Send update to your team & financial@southwesthockey.ca |
| FEB 28 | Monthly Update: Budget / Account Screenshots | Send update to your team & financial@southwesthockey.ca |
| MAR 30 | Monthly Update: Budget / Account Screenshots | Send update to your team & financial@southwesthockey.ca |
| MAY 1 | Send update to your team & financial@southwesthockey.ca |
TREASURER ROLE
The Team Treasurer helps keep the team's finances organized, transparent, and running smoothly throughout the season. Working closely with the Team Manager, the Treasurer manages team funds, maintains the budget and financial records, and keeps families informed through regular updates.
TREASURER GUIDE
The Team Treasurer Guide is here to help you navigate the financial side of the season with confidence. It walks you through the key steps and requirements throughout the season, from setting up your team's finances and budget to managing funds, reporting, and wrappingup the season end.
TREASURER POWERPOINT
The Team Treasurer presentation provides a helpful overview of the key financial responsibilities and requirements throughout the hockey season. It touches on the main topics covered in the Team Treasurer Guide, including banking, budgeting, managing team funds, reporting, and year-end requirements.
Use the presentation / PowerPoint as a helpful companion to the guide and a quick reference as you navigate the season.
Use the presentation / PowerPoint as a helpful companion to the guide and a quick reference as you navigate the season.
CASH CALL POLICY
The Cash Call Policy provides guidance for teams and families regarding team cash calls, including payment timelines, financial hardship arrangements, and how unused funds are handle at the end of the season.
Please review the policy to understand the exceptions and options available to families when contributing to the team budget.
Please review the policy to understand the exceptions and options available to families when contributing to the team budget.
BUDGET TEMPLATE
The Team Budget Template is provided to help teams plan, track and manage their finances throughout the season. It helps Treasurers clearly separate publicly raised (AGLC) funds from non-publicly raised funds, while providing an easy way to monitor income, expenses, and the team's overall financial position.
Using the template throughout the season will help keep your team's financial records organized and ensure funds are being used and reported appropriately.
Using the template throughout the season will help keep your team's financial records organized and ensure funds are being used and reported appropriately.
YEAR END FINANCIAL REPORT
The Year-End Financial Reporting Letter outlines the steps to wrap up your team's finances at the end of the season. It covers the Actual to Budget Report, remaining funds, bank account closure, and important requirements for teams that participated in gaming or raffle fundraising.
Please review the letter to ensure all required reporting and documentation is completed before the May 1st deadline.
Please review the letter to ensure all required reporting and documentation is completed before the May 1st deadline.
AGLC - GAMING LICENSE
Teams MUST apply for their OWN gaming license, as per the Rules & Regulations of the AGLC.
Teams are NOT permitted to use the "Southwest Hockey Association" AGLC license for ANY purpose whatsoever. Teams must familiarize themselves regarding the AGLC rules, so that your team activity does not have a negative impact on the Association.
Resources:
| AGLC Website | AGLC Online Services |
| AGLC Gaming | Raffle $20,000 and Less |
| Use of Proceeds | Popular Raffle Eligibility FAQ |
If you are unsure of something related to AGLC, please contact: Director of Fundraising or AGLC - Contact