Affiliate players are players that are chosen according to Hockey Calgary's Affiliation Policy to be placed on the team's HCR roster.

Affiliate players are used to fill spots on a team for games or practices when the team has sick or injured player(s), or a player who is otherwise absent. Affiliates are not permitted to be used to replace a suspended player.

IMPORTANT:  Affiliated players can practice with a team once listed on the team's HCR Roster, however they cannot participate in game play until they are marked as APPROVED on the team's Hockey Canada Roster.

If you are in need of an affiliated player, and they are not yet listed on your roster, contact the SW Hockey Registrar: registrar@southwesthockey.ca

To review further information around affiliate game maximums, procedures and eligibility --- CLICK HERE and review Section (Rule): 10, 11 and 12.

SW Hockey - Affiliation Guidelines

Substitute Goaltender Procedures

Hockey Calgary may allow, during any scheduled exhibition, league, provincial, or tournament game, the use of a goaltender from another hockey team of equal or lower, division or category, if medical evidence or extenuating circumstances, as determined by the Age Category Governor, show that a replacement goaltender is required by the hockey team concerned.

Permission must be obtained from the Age Category Governor PRIOR to using an alternate goaltender.

CLICK HERE - For further Procedures

If you feel that you can deal with the behaviour with a simple discussion to the family, you can do so with another witness (preferably the Team Manager), but ensure you have waited the 24-hours before speaking to the family so that both parties have had time to review their behaviour.

Please ensure the meeting is documented and that both parties sign off on what was discussed.

If you feel the behaviour of parents, players etc. has continued or gotten worse, then complete the Incident Form which will be reviewed by the Director of Coaches.

It is key to report an incident in a timely manner so the behaviour is documented and dealt with as soon as possible.

Incident Form Link: CLICK HERE

At the beginning of the season, all teams decide on the # of tournaments, and extra activities that they will participate in. These added events are taken into consideration when creating the team budget for the season. The team budget must have 75% approval. If the tournament was not included in the approved team budget, then "no" you cannot just enter your team.

Any additions to the budget (like adding an additional tournament), must be added to the team budget and re-approved by a minimum of 75% of the families.

The '2 Deep Policy' is another reference to 'Dressing Room Supervision'.

The Head Coach will be responsible to ensure there is at least one (1) and preferably two (2) responsible adults monitoring the team dressing room before and after each ice time. They will endeavor to prevent disorderly conduct, bullying, and vandalism in any form. These adults may be any team official or adult selected by the Head Coach or Team Manager. Failure to comply with this supervision may result in the suspension of the Head Coach for a period of at least one (1) game.

To review the Hockey Calgary Dressing Room Supervision Policy: CLICK HERE and review Section (Rule) 27.

To review the Southwest Hockey Dressing Room Supervision Policy: CLICK HERE and review Section 26.

As the Head Coach, you should be the last person to walk through the dressing room and ensure that the dressing room is clean and that nothing is broken or destroyed in any way. This would be for all practices and home and away games.

If you have to leave early, then you should assign one of your Assistant Coaches to take on this responsibility.

It is also a good practice to talk about the dressing room expectations with your team. The team should have the utmost respect for facilities whether they are in a 'home' facility, or at an 'away' facility.

Teams that leave dressing rooms untidy or who have caused damages will be liable for charges that are sent to Southwest Hockey; and teams may also face further discipline.

To review further details about etiquette and dressing room consequences - refer to Section 27 of the SW Hockey Policies and Procedures.

Yes! A permit or sanction is required before participating in any exhibition or tournament game. Sanctions are officially approved, and teams notified, after on-ice officials have been assigned.

A team given permission to play exhibition or tournament games must use only those players registered with their team, including affiliate players in accordance with Affiliation regulations.

Contact your Team Manager to initiate the Exhibition Game Sanction through their Hockey Calgary login.

NO! Teams must not play any games against teams not registered with Hockey Alberta or affiliated branches of Hockey Canada. This applies to tournaments not sanctioned by Hockey Alberta or Hockey Canada.

Coaches and team management may be subject to suspension by Hockey Calgary for violation of this rule.

Any complaints about referees or other major officials by coaches, managers, players, or spectators must be sent to the Member Association (President) for endorsement and onward delivery to Hockey Calgary for possible action.

Do NOT contact Hockey Calgary or Central Region. The complaint MUST go through the Association FIRST!

To file an Officials Complaint Form, use this link: CLICK HERE

If you have NO Referees who have shown up for your game, then contact the following Assignors:

• U9 / U11 Games : Yvonne - 403-335-8122
• U13 Games : Laura - 403-461-5971
• U15 / U18 Games: Arlene - 403-617-0597

If you only have 1 Referee who shows up, the game will go ahead. You can still contact the Assignor advising that only Ref showed for the game and the Assignor will handle accordingly.

Additional Notes:

• For U9 / U11 --- Coaches must have skates / helmet with them at all games. Then if NO Refs show, the Coach will ref the game.
• These numbers are NOT to be used to file any complaints. If there was a situation that occurred during a game involving a Referee, there is a different process to follow. This process is noted in the FAQ as well.

Travel permits are required to play any away games (tournament or exhibition) that are not a regular Hockey Calgary league game.

Your Team Manager can apply for a Travel Permit through their Hockey Calgary login.

If you are approved for a Travel Permit, DO NOT FORGET TO BRING THE PERMIT WITH YOU. You should have a digital copy; however, it is always good to have a hard copy with you in the event it's needed and you can't access it through your phone.

Yes. SW Hockey coaches can submit a reimbursement form for consideration. Submissions can be sent to admin@southwesthockey.ca starting on November 1st up until February 1st.

NOTE: That '2 – Part Certifications': MUST BOTH be FULLY completed in order to submit for reimbursement.

For a copy of the Coach Reimbursement Form: CLICK HERE

• Bench staff are the team's Head Coach, and Assistant Coaches.
• Bench staff are not allowed on the ice for practices or games unless they are registered on the teams' Hockey Canada (HCR) Roster.
• To review the minimum requirements: CLICK HERE

NO! Only registered Bench Staff who are listed on a Hockey Canada Roster (HCR) are allowed on the ice/bench for practices or games.

NO! Only registered Bench Staff who are listed on a Hockey Canada Roster (HCR) are allowed on the ice/bench for practices or games.

NO! Never play a player that you suspect may receive a suspension. If you have not heard back from your League Chair within 24-hours - you will need to follow up with them again. It's best to err on the side of caution.

If a suspended player participates in a game, the Head Coach can face a significant suspension. As per Hockey Calgary 19(e); the penalty for a Head Coach that allows a suspended player or team official to participate in any game is up to a three-year suspension.

So long as the player sits for the game, that should go towards the suspension; unless there are extenuating circumstances.

For further clarification, refer to the Hockey Calgary Rules and Regulations: CLICK HERE

Yes. Suspensions are only for games. If a player or bench staff has been suspended during a league game, for example, and the next game your team plays is an exhibition game --> your player cannot play in the exhibition game, and that game does not count towards the suspension being served.

All suspensions must be served during sanctioned League, Playoff, and Tournament games, and cannot be served during Exhibition games.

Team Officials registered to multiple teams must serve suspensions with the team in which they incurred the suspensions with, and are not permitted to participate in any League, Playoff, Tournament, and/Exhibition games with any team in which they are registered with --> until the suspensions have been served in their entirety.

This rule can be found in the Hockey Calgary Rules & Regulations: Section 19(h).